Last updated 2nd February 2024.
Tripunk Ltd (“us”, “our”, “we”, “Tripunk”, “Company”) is committed to protecting and respecting your privacy.
This Policy covers our collection, processing and use of personal data when you use our Website.
It is important that you read this Policy together with any other privacy notice or fair processing notices that we may provide within our Website at or around the time that we collect or process personal data about you (for example, fair processing notices that we may display to you at the time that you agree to share certain data with us, or where you sign up to receive e-mail updates from us) so that you are fully aware of how and why we are using that data.
By visiting our Website, you are agreeing to the practices set out in this Policy. If, for any reason, you do not agree to the terms of this Policy, please stop using our Website.
Please note that our Websites are not directed at children under the age of 13 (each a “Child” together “Children“) and we do not knowingly collect personal data about Children.
2. Collection of personal data
We are responsible for the processing of the personal data that the Users contribute to the Website, or for the personal data that we in other ways collect with regards to the Website.
When and how we collect personal data
We collect personal data about Users from Users when Users:
make an application through the Website or otherwise, adding personal data about themselves either personally or by using a third-party source such as ArtStation or LinkedIn;
use the Website to connect with our staff, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
provides identifiable data in the Submission form (provided through the Website) and such data is of relevance to the application procedure;
We collect data from third parties, such as Facebook, LinkedIn and through other public sources. This is referred to as “Sourcing” and be manually performed by our employees.
The types of personal data collected and processed
The categories of personal data that can be collected through the Website can be used to identify natural persons from names, e-mails, pictures and videos, information from ArtStation and LinkedIn-accounts, answers to questions asked through the recruiting, titles, education and other information that the User or others have provided through the Website. Only data that is relevant for the recruitment process is collected and processed.
Purpose and lawfulness of processing
The purpose of the collecting and processing of personal data is to manage recruiting. The lawfulness of the processing of personal data is our legitimate interest to simplify and facilitate recruitment.
Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable. Such personal data cannot be used to identify a certain User. Thus, such data is not considered personal data.
The consent of the data subject
The User consents to the processing of its personal data with the purpose of Tripunk’s handling recruiting. The User consents that personal data is collected through the Website, when Users:
make an application through the Website, adding personal data about themselves either personally or by using a third-party source as ArtStation or LinkedIn, and that Tripunk may use external sourcing-tools to add additional information;
when they use the Website to connect to Company’s recruitment department, adding personal data about themselves either personally or by using a third-party source such as ArtStation or LinkedIn.
The User also consents to the Company collecting publically available information about the User and compiles them for use in recruitment purposes.
The User consents to the personal data being collected in accordance with the above and a) will be processed according to the below sections Storage and transfer and b) How long the personal data will be processed.
The User has the right to withdraw his or her consent at any time, by contacting Company using the contact details listed under 9. Using this right may however, mean that the User can not apply for a specific job or otherwise use the Website.
Storage and transfers
The personal data collected through the Website is stored and processed inside the EU/EEA, or such third country that is considered by the European Commission to have an adequate level of protection, or processed by such suppliers that have entered into such binding agreements that fully complies with the lawfulness of third country transfers or to other supplies where adequate safeguards are in place to protect the rights of the data subjects whose data is transferred. To obtain documentation regarding such adequate safeguards, contact us using the Contact details listed in 9.
How long the personal data will be processed
If a User does not object, in writing, to the processing of their personal data, the personal data will be stored and processed by us as long as we deem it necessary with regards to the purposes stated above. Note that an applicant (User) may be interesting for future recruitment and for this purpose we may store Users’ Personal Data until they are no longer of value as potential recruitments. If you as a User wish not to have your Personal Data processed for this purpose (future recruitment) please contact us using the contact details in paragraph 9.
3. Users’ rights
Users have the right to request information about the personal data that is processed by us, by notifying in writing, us using the contact details below under paragraph 9 below. Users have the right to one (1) copy of the processed personal data which belongs to them without any charge. For further demanded copies, the Company has a right to charge a reasonable fee on the basis of the administrative costs for such demand.
Users have the right to, if necessary, rectification of inaccurate personal data concerning that User, via a written request, using the contact details in paragraph 9 below.
The User has the right to demand deletion or restriction of processing, and the right to object to processing based on legitimate interest under certain circumstances.
The User has the right to revoke any consent to processing that has been given by the User to the Company. Using this right may however, mean that the User can not apply for a specific job or otherwise use the Website.
The User has under certain circumstances a right to data portability, which means a right to get the personal data and transfer these to another controller as long as this does not negatively affect the rights and freedoms of others.
User has the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to him or her, if the User considers that the processing of personal data infringes the legal framework of privacy law.
However, transfers of information over the internet and mobile networks can never occur without any risk, so all transfers are made on the own risk of the person transferring the data. It is important that Users also take responsibility to ensure that their data is protected. It is the responsibility of the User that their login information is kept secret.
5. Transfer of personal data to third party
We will not sell or otherwise transfer Users’ personal data to third parties.
We may transfer Users’ Personal Data to:
our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the Website;
authorities or legal advisors in case criminal or improper behaviour is suspected; and
authorities, legal advisors or other actors, if required by us according to law or authority’s injunction.
We will only transfer Users’ personal data to third parties that we have confidence in. We carefully choose partners to ensure that the User’s personal data is processed in accordance to current privacy legislations. We cooperate with the following categories of processors of personal data; Wix, which supplies the Website, server and hosting companies, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies and other companies.
6. Aggregated data (non-identifiable personal data)
We may share aggregated data to third parties. The aggregated data has in such instances been compiled from information that has been collected through the Website and can, for example, consist of statistics of internet traffic for the use of the Website. The aggregated data does not contain any information that can be used to identify individual persons and is thus not personal data.
We reserve the right to revise or amend this Policy at any time to reflect changes to our business or changes in the law. Where these changes are significant we will endeavour to let you know. However, it is your responsibility to check this Policy before each use of the Website – for ease of reference the top of this Policy indicates the date on which it was last updated.
For questions, further information about our handling of personal data or for contact with us in other matters, please use the contact details: email@example.com